We inspire purpose-filled living that brings joy to the modern home. With a team of more than 8,000 associates spanning 130 store and distribution locations across the U.S. and Canada, we achieve together, drive results and innovate to inspire. Drawn together by a shared passion for our customers and a spirit of fun, we deliver high-quality home furnishings that are expertly designed, responsibly sourced and bring beauty and function to people’s homes. From the day we opened our first store in Chicago in 1962 to the digital innovations that engage millions of customers today, our iconic brand is over 60 years in the making—and our story is still unfolding.

We’re here for it. We think you should be too. We’re looking for a driven professional with an inclusive mindset to join our team as a Store Development Coordinator.

The Store Development Coordinator will provide administrative and operational support for the Facilities and Architecture + Construction department leadership team. This coordinator will track, schedule and manage service provider relations as well as assist with budgets, document management and coordinate department logistics. This role will also provide administrative support, including travel coordination and calendar management, with a customer service mindset and adeptness at building effective internal and external relationships.

This position is a 4 day hybrid position based out of our Headquarters located in the Northbrook, Illinois office.

What you'll do…

• Complete a broad variety of administrative tasks that facilitate leadership’s ability to operate and lead the function effectively, including: producing documents and reports; collecting and preparing information for meetings; composing and preparing correspondence; making travel (domestic/international) arrangements; processing expense reports; supporting budget management; and supporting special projects
• Provide scheduling and calendar management for leadership. Prioritize inquiries and requests while anticipating and troubleshooting conflicts to ensure smooth day-to-day engagements
• Organize, support and manage the setup of a variety of meeting types involving in-person and virtual attendees, including electronic equipment and video conference platforms, catering and vendor management
• Assist with managing service providers, including new vendor submissions, closing work orders and COI expiration
• Administer the processing of all new facility vendor packages, insurance certificate collections, and accounts payable initiation
• Manage on-demand and preventative maintenance work orders, including creation, NTE adjustments, and closure within the Fexa platform
• Submit invoices to Medius for coding and approval
• Identify and respond to any financial or budgeting related issues
• Maintain a comprehensive understanding of vertical transportation inspection requirements and certification processes for each location
• Communicate with municipalities to schedule inspections and process payments for certifications
• Track compliance certificate expirations for vertical transportation
• Provide assistance in annual budget assembly, vendor payment inquiries and ongoing invoice review
• Manage the document retention protocol, warranty period, and statute of limitations for the project
• Order and maintain various department plotters, printers, and supplies
  Coordinate receiving, placement and disposal of franchise samples
  Package architectural sample materials for overseas shipping and complete all customs pro forma invoicing
  Assist in overall contract management, including but not limited to NEIS, Engie and Projectmates

What you'll bring to the table…

• Experience coordinating travel and managing Executive calendars
  Service-oriented and customer-focused (internal and external)
• Ability to maintain confidence, respect for privacy and sensitivity
• Forward thinking and committed to remaining up-to-date with industry and technology advancements
• Work effectively and with a diverse group of teams and partners
• Analytical skills with thought leadership to help execute development and strategy
• Strong collaboration skills with the ability to communicate vision and gain alignment with senior leadership

We’d love to hear from you if you have…

• 3 years related experience in Architecture or Facilities/Property Management
• Strong communication and interpersonal skills; ability to effectively communicate and partner with a broad range of personalities and roles
• Attention to detail, creative problem solving skills, always striving to produce the best quality work
• Excellent interpersonal and communication skills (written and verbal)
• Excellent attention to detail and creative problem-solving skills
• Experience and proficiency with MS Office and Google Suites
• Knowledge of financial software (Medius and Peoplesoft)
• Strong familiarity with CMMS Platforms (Fexa, Service Channel, Corrigo)

#li-hybrid